General Business Meeting Agenda (3.14.21)

SUPREME CHAPTER

OMICRON KAPPA UPSILON

ZOOM online meeting platform

General Business Meeting, Sunday March 14, 2021

5:30 PM – 6:30 PM (EST)

 

https://www.surveymonkey.com/r/L5389YR

(The above link is your chapter’s ballot for report approval and voting.  Only 1 vote per chapter.) 

 

 

  1. Meeting called to order by President Mark Latta. Introduce the Supreme chapter officers on the podium and their chapter and university affiliations.

 

  1. Sign up roll call ‑ remind delegates of importance that their chapter be recorded as present. Missing for 2 consecutive years means loss of recognition.  Please type your name and chapter into the chat box on ZOOM.

 

  1. Determination of quorum ‑ show of hands of delegates (will be taken digitally)

 

  1. President advises delegates to give their names and chapter affiliations when addressing the chair.

 

  1. President entertains a motion to dispense with reading of the minutes of the 2019 meeting since a copy has been posted on the web site.

 

  1. Action on

 

  1. President entertains a motion to approve the minutes as posted on the website.

 

  1. Action on

 

  1. President’s Remarks – President Latta

 

  1. Call for names to serve on committees.

 

  1. Secretary's Report – Sec.Treasurer Jon B. Suzuki

 

  1. Action on

 

  1. Secretary presents minutes of March 14, 2021 Board of Directors' meeting.

 

  1. Action on

 

  1. Treasurer's Report - Sec.Treasurer Suzuki

 

  1. Auditing Committee Report – President-Elect Janet Guthmiller

 

  1. Action on

 

  1. Action on Treasurer's Report

 

  1. Report of Budget and Finance Committee ‑ Sec.Treasurer Suzuki

 

  1. Action on

 

  1. Constitution and Bylaws Report – Executive Director Brian Suzuki
  1. Action on
  2. Vote to adopt previously distributed bylaw amendments (see below*).

 

  1. President-elect Guthmiller presents the report by Nominating Committee

 

  1. Nominee for Vice-President, Dean Peter Loomer** - University of Texas, San Antonio
  2. Please finalize Survey Monkey ballots now. Results read after tabulated.

 

  1. Leeper Award Recipient – Vice President Kenneth Chance

 

  1. Winner - Dr. Ann Nasti, Sigma Tau Chapter – Stony Brook University

 

  1. Craig Award – President-Elect Janet Guthmiller

 

  1. Winner - Dr. Scott Radniecki, Epsilon Chapter – Creighton University

 

  1. Necrology Report - Sec.Treasurer Suzuki

 

  1. Request delegates to furnish additional names of deceased (with chapter affiliation).
  2. Moment of silent reflection to respect the departed.

 

  1. Unfinished Business – President Latta

 

  1. Remind delegates who came in late to sign roll call

 

  1. Old Business – President Latta

 

  1. Ad hoc committee results

 

  1. New Business – President Latta

 

  1. Installation of Officers by President Latta

 

  1. Introduction of new president

 

  1. Remarks by incoming President Guthmiller

 

  1. Presentation of President Award

 

  1. President Guthmiller presents President Award to retiring President Latta.

 

  1. President Guthmiller calls for additional business, recommendations or suggestions for the betterment of OKU.

 

  1. Remind delegates to sign attendance roster.

 

  1. Remind chapters that bylaws mandate they are to submit an annual report at least 30 days prior to the annual business meeting. A form is available on our website at www.okusupreme.org

 

  1. Officers will conduct a business meeting immediately following meeting.

 

  1. Motion for adjournment.

 

**Dean Peter Loomer (UTHSCSA) has been nominated to serve as OKU Supreme Chapter Vice President effective March 14, 2021. Dean Loomer has been submitted by the OKU Nominations Committee. He has been active at both the Supreme Chapter level as a member of the Audit Committee (2020-2021) and past-president Joel Berg's ad hoc task force committee (2019). He has also been active at local chapter levels on nominations committee, among others.

 

*SUPREME CHAPTER OMICRON KAPPA UPSILON

PROPOSED BYLAWS - YEAR 2021

 

ARTICLE XI.

INITIATION TO SUPREME CHAPTER AND COMPONENT CHAPTER

Section 1. Initiation Fees

Component Chapters shall send a one-time membership fee to the Supreme Chapter for each newly initiated member to that component chapter.  If initiated directly into the Supreme Chapter, individuals shall send a one-time membership fee to the Supreme Chapter.

Section 2. Fee Calculations

The Supreme Chapter Board of Directors shall determine a reasonable membership fee.  The Secretary-Treasurer shall determine the process (i.e. time and place) for Component Chapters to send membership fees. The Supreme Chapter shall notify Component Chapters of changes in payment process or amount within reasonable time.

Section 3. Symbols of Membership

The Supreme Chapter shall send each newly inducted member symbols of membership to confirm admission into OKU.  These symbols (e.g. certificate, insignia) shall be sent directly to Component Chapters – chapters shall distribute to new members in the locally appropriate method.

 

ARTICLE IX.

MEETINGS

  1. MEETINGS OF THE SUPREME CHAPTER

Section 1. Annual Meetings

Supreme Chapter Annual Meetings shall be held in conjunction with the American Dental Education Association (ADEA) Annual Meeting, in both time and place.  On any given year, if the Supreme Chapter Annual Meeting is impractical or not possible, chapter representatives shall decide an alternative time and venue by majority vote.  The Supreme Chapter shall provide reasonable notice for taking votes and/or meeting changes. 

The annual meeting’s purpose shall be to elect officers/directors, approve the annual budget, and other business as may properly come before the meeting.

Section 5. Order of Business for Annual Supreme Chapter Meeting

The business at the annual meeting of the Supreme Chapter shall include the following topics:

  1. Roll call of delegates
  2. Reading of the minutes
  3. President's Address
  4. Secretary-Treasurer's report and approval of budget
  5. Report of Committees
  6. Unfinished business
  7. New business
  8. Election of officers/directors
  9. Installation of officers/directors
  10. Adjournment

These items may be presented and/or discussed in the form of a consent agenda.

 

 

 *Dean Peter Loomer (UTHSCSA) has been nominated to serve as OKU Supreme Chapter Vice President effective March 14, 2021. Dean Loomer has been submitted by the OKU Nominations Committee. He has been active at both the Supreme Chapter level as a member of the Audit Committee (2020-2021) and past-president Joel Berg's ad hoc task force committee (2019). He has also been active at local chapter levels on nominations committee, among others.